A fixed rental period has a specific start and end date. For example, February 2026 – July 2026 means you are expected to rent the accommodation for that entire period.

1. Select your preferred city and start month. 

2. Create an account and pay the one-time €35 platform fee which includes access to the Find a Flatmate tool.

3. Invite your flatmates to your group. Each group member must register on RoomPlaza and pay the platform fee.Interested in a 3-person apartment? Then you must form a complete group for the apartment, you cannot apply by yourself. Only for studios or if it is stated in the advertisement. 

4. We will review your inquiry and contact you by email with the next steps.

Please note: 

• RoomPlaza only reviews inquiries from complete groups. Make sure the number of tenants matches the number of rooms and that all group members have paid the platform fee.
• You can only have on active inquiry at a time
• To inquire about another apartment, you must first disconnect from your previous booking. Go to My Booking page. 

Important: this does not guarantee a room, as we work on a first come first serve basis.

1. Check our Instagram for the booking season opening date

2. Make sure every group member has paid the €35 platform fee. We know from experience that it can cause some delay if not all members of the group have paid the platform fee. For example, if 2 people in a group of 4 have not yet paid the platform fee, a complete group with paid RoomPlaza accounts will be given priority in this case. 

3. Prepare your stay in one of our flats.

Are you planning to rent a one-person studio or a shared flat? If you plan to stay with flatmates, please form a group when making a booking and do not wait too long to add your flatmates to your booking. If you go to My Profile and then select Show me in Find a Flatmate, you will be visible to all users. 
 
We have lots of studios and mostly 3/4 person apartments (with some exceptions of more or less), you can prepare yourself for this if you would like to rent a shared flat. Please note that you cannot form a group before making an inquiry 

4. Please read the advertisement carefully. 

If the advertisement says: 'only suitable for first-year students' and you are not a first-year student but for example a second- or third-year student, the chance of you renting the flat would be very small.  If anyone in your group is not a first-year student, your group will not be accepted. We would suggest applying for a flat which suits the specific requirements or inquiry for an apartment which has no special requirements at all.

5. Choose a listing with fewer groups ahead of you, as you can only have one active booking. Each listing shows how many groups are ahead of you, for example: “3 other groups in line awaiting approval”.
 
Because you can only have one active booking at a time, we recommend choosing a listing with fewer to no groups ahead of you to increase your chances.
Additionally, in the advertisement is stated if the utilities are included or excluded from the rental price. 

5. Final steps

If you and the rest of your flat mates have a paid RoomPlaza account, made an inquiry for the flat you are interested in and you added each other to the booking, then you have done everything successfully on your part and it is just a matter of waiting for approval from the landlord. In case you will rent by yourself and you paid the platform fee and made an inquiry then the same applies to you. You can read here what will be next.
In case you get rejected for a flat because another person or group made a booking earlier than you, please do not forget to disconnect from your booking before making a new one. This is because you cannot make multiple bookings at the same time. 

Bookings usually open in spring for apartments available from August onwards. The exact opening date will be announced on Instagram.